1/22/25

Should Your HOA Hire an Architect for Architectural Review Requests? Key Insights for Boards and Committees

Many homeowners associations (HOAs) and condominium boards grapple with whether to involve an architect to assist their architectural review committee (ARC) in evaluating project submissions. This article explores when hiring an architect is appropriate, what role they should play, and who covers the cost.

Is Hiring an Architect Necessary or Just Helpful?

Not every project submitted to an ARC requires architectural expertise. For smaller projects—such as installing a deck—architectural review may be unnecessary. However, in cases of new construction, large-scale additions, or technical challenges (e.g., meeting setback requirements), consulting an architect can help avoid costly mistakes that are difficult to reverse once construction begins.

In condominium settings, architectural review is often critical. Many changes in condos involve structural modifications or alterations to common elements, such as penetrations through walls or ceilings. Here, the expertise of an architect ensures the proposed changes do not compromise the integrity of the building or its shared elements.

The Role of the Architect in the ARC Process

When involving an architect, it’s important to define their role clearly. A consulting architect provides professional advice and evaluates the technical feasibility of a project but does not make final decisions. The board retains ultimate responsibility for approving or denying requests, factoring in not only the architect’s recommendations but also other considerations, such as:

• Aesthetic concerns that may impact the community’s character.
• Practical issues, such as increased maintenance costs or noise complaints (e.g., from installing air-conditioning units on balconies).

Remember, the architect’s opinion is not binding—it’s an informed recommendation to guide the ARC and board.

Who Pays for Architectural Consulting Services?

Cost transparency is essential when hiring an architect. Review your HOA’s governing documents to determine whether the association or the applicant bears these expenses. Many governing documents allow the board to pass consulting fees on to the applicant for significant renovations or complex projects.

Best Practices for Hiring and Communicating Costs

• Communicate Early: Before incurring consulting fees, clearly inform the applicant of their responsibility for costs.
• Establish Guidelines: Create a policy outlining when architectural consultants are required and how costs will be allocated.
• Document Decisions: Ensure any board decision involving consulting fees is well-documented to avoid disputes.

Final Thoughts

Hiring an architect for ARC review can be a valuable resource, but only when the complexity of a project warrants it. By consulting experts judiciously, defining their role, and maintaining cost transparency, boards can make well-informed decisions while protecting both the association and its members.